Can ductwork, damper and fire damper inspection move from a fixed interval to a condition-based check?

Statutory: the interval is set by law or a statutory code and stays on the calendar. Fire and smoke dampers must be tested at intervals set by BS 9999 (annually) and NFPA 80 (every four years, or annually in healthcare); kitchen extract cleaning frequency is set by grease deposit measurement under TR19 and NFPA 96.

What condition would trigger ductwork, damper and fire damper inspection instead of the calendar?

Partly. Motorised dampers with position feedback can be exercised and checked by the BMS automatically; the fire and smoke damper drop test on its statutory interval, and kitchen extract cleaning by grease deposit thickness, need a person.

What reading proves ductwork, damper and fire damper inspection was done?

Damper reaches commanded position (feedback), fire damper drops and resets, grease deposit thickness (microns) in kitchen extract. Observed by: BMS position feedback for control dampers; drop test by a technician; deposit thickness gauge for kitchen extract.

What evidence does ductwork, damper and fire damper inspection produce for an ISO 55001 or ISO 45001 audit?

Fire damper drop test record per damper with location and result, and the kitchen extract deposit measurement and clean certificate

Every task type · HVAC

Ductwork, damper and fire damper inspection

Control dampers convert through the BMS. Fire dampers are life safety and their test is the law; and kitchen extract is already condition-based if you measure the grease instead of cleaning on a date.

statutory

the interval is set by law or a statutory code and stays on the calendar

BMS position feedback for control dampers; drop test by a technician; deposit thickness gauge for kitchen extract

how the condition is observed

HVAC

asset class

Condition that replaces the interval: Partly. Motorised dampers with position feedback can be exercised and checked by the BMS automatically; the fire and smoke damper drop test on its statutory interval, and kitchen extract cleaning by grease deposit thickness, need a person.
Reading that proves it: Damper reaches commanded position (feedback), fire damper drops and resets, grease deposit thickness (microns) in kitchen extract
Why the interval stays: Fire and smoke dampers must be tested at intervals set by BS 9999 (annually) and NFPA 80 (every four years, or annually in healthcare); kitchen extract cleaning frequency is set by grease deposit measurement under TR19 and NFPA 96.
Evidence an auditor accepts: Fire damper drop test record per damper with location and result, and the kitchen extract deposit measurement and clean certificate
First move: Number every fire damper on a drawing; a test record that cannot say which damper is a record of nothing.

What it is evidence for

Clause references from a human-verified corpus licensed to Maintenance Log Converter. A clause marked reference is named, not reproduced.

Statutory intervals that must stay on the calendar ISO 45001:2018 9.1.2 · ISO 45001:2018 6.1.2.1 · ISO 45001:2018 8.1.2 · ISO 45001:2018 8.1.4.2 · ISO 55001:2014 4.2 · ISO 55001:2014 8.1

ISO 45001:2018 9.1.2 Evaluation of compliance

The organization establishes, implements and maintains processes for evaluating compliance with legal and other requirements, determining the frequency and methods for evaluation, evaluating compliance and taking action if needed, maintaining knowledge and understanding of its compliance status, and retaining documente...

Evidence an auditor accepts: Compliance evaluation schedule and method; Compliance evaluation reports with status per requirement; Actions raised for non-compliances

ISO 45001:2018 6.1.2.1 Hazard identification

Establish, implement and maintain a process for hazard identification that is ongoing and proactive. The process shall take into account work organization and social factors, routine and non routine activities, past incidents, emergency situations, people including workers, contractors, visitors and others, design of w...

Evidence an auditor accepts: Documented hazard identification procedure; Hazard registers by site and activity; Job hazard analyses / task risk assessments

ISO 45001:2018 8.1.2 Eliminating hazards and reducing OH&S risks

The organization establishes, implements and maintains processes for the elimination of hazards and reduction of OH&S risks using the hierarchy of controls: eliminate the hazard; substitute with less hazardous processes, operations, materials or equipment; use engineering controls and reorganization of work; use admini...

Evidence an auditor accepts: Risk assessments showing controls selected in hierarchy order with justification; Engineering control records (guarding, ventilation, isolation); Evidence elimination and substitution were considered before administrative controls and PPE

ISO 45001:2018 8.1.4.2 Contractors

The organization coordinates its procurement processes with its contractors to identify hazards and to assess and control the OH&S risks arising from the contractors' activities and operations that impact the organization, from the organization's activities and operations that impact the contractors' workers, and from ...

Evidence an auditor accepts: Contractor selection criteria including OH&S performance; Pre-work hazard exchange and risk assessments between the organization and contractors; Contractor induction and monitoring records

ISO 55001:2014 4.2 Understanding the needs and expectations of stakeholders

The organization determines the stakeholders relevant to the asset management system, their requirements and expectations with respect to asset management, the criteria for asset management decision-making, and the stakeholder requirements for recording financial and non-financial information and for reporting it inter...

Evidence an auditor accepts: Stakeholder register naming each party and its requirements; Documented decision-making criteria for asset management; Financial and non-financial reporting requirements per stakeholder

ISO 55001:2014 8.1 Operational planning and control

The organization plans, implements and controls the processes needed to meet requirements and to implement the actions determined in planning, including the actions to address risks and opportunities and the asset management plans. It establishes criteria for the processes, implements control in accordance with the cri...

Evidence an auditor accepts: Procedures and work instructions for life-cycle activities (acquire, operate, maintain, renew, dispose); Process criteria and performance measures; Work records demonstrating activities carried out as planned

Do this for your whole schedule

Paste your maintenance schedule or log and get this classification for every line at once, with the findings, the overdue items and the clauses the register is evidence for. First 15 items free, no account.

Convert my schedule

Cooling tower mechanical inspection · BMS sensor and thermostat calibration