MaintenanceLog Converter
Every task type · HVAC

Ductwork, damper and fire damper inspection

Control dampers convert through the BMS. Fire dampers are life safety and their test is the law; and kitchen extract is already condition-based if you measure the grease instead of cleaning on a date.

What does a ductwork, damper and fire damper inspection involve?

Ductwork, damper and fire damper inspection checks: damper reaches commanded position (feedback), fire damper drops and resets, grease deposit thickness (microns) in kitchen extract. Observed by bMS position feedback for control dampers; drop test by a technician; deposit thickness gauge for kitchen extract. Fire and smoke dampers must be tested at intervals set by BS 9999 (annually) and NFPA 80 (every four years, or annually in healthcare); kitchen extract cleaning frequency is set by grease deposit measurement under TR19 and NFPA 96.

statutory
the interval is set by law or a statutory code and stays on the calendar
BMS position feedback for control dampers; drop test by a technician; deposit thickness gauge for kitchen extract
how the condition is observed
HVAC
asset class
Condition that replaces the interval
Partly. Motorised dampers with position feedback can be exercised and checked by the BMS automatically; the fire and smoke damper drop test on its statutory interval, and kitchen extract cleaning by grease deposit thickness, need a person.
Reading that proves it
Damper reaches commanded position (feedback), fire damper drops and resets, grease deposit thickness (microns) in kitchen extract
Why the interval stays
Fire and smoke dampers must be tested at intervals set by BS 9999 (annually) and NFPA 80 (every four years, or annually in healthcare); kitchen extract cleaning frequency is set by grease deposit measurement under TR19 and NFPA 96.
Evidence an auditor accepts
Fire damper drop test record per damper with location and result, and the kitchen extract deposit measurement and clean certificate
First move
Number every fire damper on a drawing; a test record that cannot say which damper is a record of nothing.

What it is evidence for

Clause references from the published standards text. A clause marked reference is named, not reproduced.

Statutory intervals that must stay on the calendar ISO 45001:2018 9.1.2 · ISO 45001:2018 6.1.2.1 · ISO 45001:2018 8.1.2 · ISO 45001:2018 8.1.4.2 · ISO 55001:2014 4.2 · ISO 55001:2014 8.1
ISO 45001:2018 9.1.2 Evaluation of compliance

The organization sets up, runs and keeps processes for evaluating whether it complies with legal and other requirements. It decides how often and by what methods compliance is evaluated, carries out the evaluation and acts where needed, keeps up its knowledge and understanding of where it stands on compliance, and reta...

Evidence an auditor accepts: Compliance evaluation schedule and method; Compliance evaluation reports with status per requirement; Actions raised for non-compliances
ISO 45001:2018 6.1.2.1 Hazard identification

Set up, run and keep a hazard identification process that is continuous and looks ahead. The process shall take into account: social factors and the way work is organized; activities that are routine and those that are not; incidents that have happened before; possible emergencies; people, including workers, contractor...

Evidence an auditor accepts: Documented hazard identification procedure; Hazard registers by site and activity; Job hazard analyses / task risk assessments
ISO 45001:2018 8.1.2 Eliminating hazards and reducing OH&S risks

The organization sets up, runs and keeps processes for removing hazards and lowering OH&S risks by working down the hierarchy of controls: first remove the hazard; next replace it with processes, operations, materials or equipment that are less hazardous; then apply engineering controls and reorganize the work; then ap...

Evidence an auditor accepts: Risk assessments showing controls selected in hierarchy order with justification; Engineering control records (guarding, ventilation, isolation); Evidence elimination and substitution were considered before administrative controls and PPE
ISO 45001:2018 8.1.4.2 Contractors

The organization aligns its procurement processes with its contractors so that hazards are identified and the OH&S risks are assessed and controlled where they come from three sources: contractor activities and operations that affect the organization; the organization's own activities and operations that affect contrac...

Evidence an auditor accepts: Contractor selection criteria including OH&S performance; Pre-work hazard exchange and risk assessments between the organization and contractors; Contractor induction and monitoring records
ISO 55001:2014 4.2 Understanding the needs and expectations of stakeholders

The organization identifies which stakeholders are relevant to its system for managing assets, and what they require and expect from asset management; it sets the criteria it will use to make asset management decisions; and it identifies what stakeholders require in the way of recorded financial and non-financial infor...

Evidence an auditor accepts: Stakeholder register naming each party and its requirements; Documented decision-making criteria for asset management; Financial and non-financial reporting requirements per stakeholder
ISO 55001:2014 8.1 Operational planning and control

The organization plans, carries out and controls the processes needed to satisfy requirements and to deliver three things: the asset management plans set out under 6.2, the actions on risks and opportunities decided under 6.1, and the preventive and corrective actions decided under clauses 10.1 and 10.2. It does so by ...

Evidence an auditor accepts: Procedures and work instructions for life-cycle activities (acquire, operate, maintain, renew, dispose); Process criteria and performance measures; Work records demonstrating activities carried out as planned

Do this for your whole schedule

Paste your maintenance schedule or log and get this classification for every line at once, with the findings, the overdue items and the clauses the register is evidence for. First 15 items free, no account.

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